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Instructions for Authors

Important information for oral presentation

Please prepare your presentation so that its duration is 20 minutes. This will allow time for introduction, questions, and changeover to the next presenter. You should provide a PowerPoint presentation rather than PDF in a 16:9 ratio.
Please arrive at the room allocated to your session 15 minutes before the end of the break to meet your session chair and co-chair where possible. You will be briefed on the presentation equipment at this time. You will be fitted with a lapel microphone even if you remain at the lectern while presenting. The laptop will be on the lectern with a wireless clicker, there will be a comfort screen on the floor so that you do not need to look over your shoulder to the main screen. 

At the time of your presentation you will need to click on the title of your paper on the main screen. Your presentation will have been hyperlinked to this slide. It allows for a smooth changeover process with each speaker.  Please do not over-run. The session chair will indicate to you when have 5 minutes left.

Should you wish to review your presentation prior whilst at the event, there will be a speaker preview area available. Please bring your presentation on a USB stick as a back-up. Please note - speakers are not allowed to present from their own laptop.

Please submit all presentations to 28 MARCH 2018 17:00 BST. 

PowerPoint Instructions

  • Power point 97-2003 (*.ppt) or 2007, 2010
  • We recommend to use the PPT/PPTX format not PPS
  • All videos or animations in the presentation must run automatically!



  • We cannot provide support for embedded videos in your presentation; please test your presentation with the on-site in the speaker preview room, prior to your presentation.



  • Suggested fonts: Arial, Times New Roman.


Important information for poster presentation

In addition to your written paper included in the conference proceedings, authors selected for a poster presentation will be asked to produce and bring along a printed poster for display in the poster area at the conference. The area for posters will be at the rear of the ICC Capital Hall. There will be a board with a poster header listing your paper title and ID number for you to display your poster on. Velcro will be provided to attach it to the board. Please check on the programme booklet in which session your poster is scheduled.

Poster sessions are open all day, the latest that the posters can be installed is at beginning of the morning refreshment break, please note they cannot be removed before the end of the afternoon refreshment break. Posters are to be mandatory manned during allocated poster sessions and preferably manned during the refreshment breaks.

The poster size must be A0 portrait format approximately - 119cm heigh and 84cm wide.

You should clearly display the following information on your poster:

  • The title of your paper
  • The authors’ names and their affiliations
  • Your usual contact details (e.g. an email address) to allow delegates to follow up discussion

We are offering a poster printing service for the conference. You will receive an A0 full colour poster 250 gram silk for €50. You can make this request when you register. The latest date to submit art work is 26 March 2018.


Useful tips

Your display should consist chiefly of keywords, diagrams, photographs, etc.

Diagrams and graphs should have clear captions

All text should be easy to read

Use colour to emphasise important features

All graphs and diagrams should be drawn with thick lines (preferably 1mm or more in width)

Handwritten text or diagrams are not recommended



The display should be visually appealing and should contain the essence of your paper in a form that is easy to understand

Try to attract the registrants to your poster. Unless they come to it, you cannot expect to have a discussion with them

The poster can contain visuals that were not present in your paper

The poster display is important. It is recommended that as much time and effort with its preparation as you did with your written paper


Set-up and removal of posters

Posters should be set-up the day you are presenting before the refreshment break. Posters should be removed from the boards by 6pm that day and not before the last refreshment break. We will not take responsibility for any posters left behind after the end of the conference.

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Important Deadlines
12 February 2018
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