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Call for Convened Sessions

Convened Sessions Guidelines

Rules for proposers

The proposal including a mandatory provisional list of authors must be submitted no later than the deadline (26 May 2017) using the template provided.

Convened sessions must not have more than one paper from each convener's institution or more than one paper from each convener as an author or co-author. In addition, the proposers must be aware that should the number of accepted papers be too low, the session might be cancelled.

When soliciting authors, please avoid confusion with EuCAP “invited papers”. In addition, convened speakers and conveners should be informed that they will need to register for the conference at the EuCAP 2018 website.

Recommendations

Proposers should try to meet one or more of the following criteria in order to increase the chance of the session being accepted:

  • Balance between EU and non-EU contributions
  • Significant participation of industry, especially in application/industry oriented sessions
  • Dedicated sessions will be favourably considered provided that they are appropriately defined, e.g. with a regional/application focus such as: “State of the art in mobile antenna research in continent X”, or centred on an aspect of a relevant technology: “Industrialisation aspects of metamaterial based antennas”… However, be aware that a scientific/industry workshop may be a better forum in some cases.

Paper submissions

All papers must be submitted by 13 October 2017 and should conform to the same specifications as regular papers. The authors cannot be changed after submission and in case of “no show” the paper will not be included in the IEEE-Xplore digital library.

Conveners may solicit one “overview” paper for a 5 paper session or two for a full 10 paper session. Such papers need not necessarily contain new results, and their quality will mainly be judged on the proper coverage of the topic (e.g. not only work from the author’s institution but also that from the general scientific community). Such papers should be reserved to authors having the proper background and recognition to achieve an authorised overview. It is stressed that this is a possibility but by no means an obligation. All remaining papers must present novel scientific content and are subject to a peer review process.  

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Selection criteria

The selection process of convened sessions will be based on a set of criteria:

  • Quality of the solicited authors
  • Topic of the session, taking into account the scientific content, the topical character, and the level of expected audience
  • Adherence to the above Recommendations Criteria
  • Quality with respect to competing proposals

The selection criteria and other constraints may mean a proposal is rejected in spite of its value and the reputation of the conveners. A 10 paper proposal may need to be transformed into a 5 paper session.

Review process

Please note that for EuCAP 2018, and in order to ensure the same quality control as regular papers (including plagiarism and self-plagiarism), convened papers will be reviewed by one of the conveners (except for the conveners’ papers and conveners’ institutions’ papers), and also by other reviewers.

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